Weather Update - Washington State

Monday, February 11th - Due to extreme weather conditions the State of Washington, Department of Licensing, UCC Division is closed for the day and the Secretary of State office has shortened hours and staff.  The Washington office of Unisearch is partially staffed and responding to emails and orders.  Delays are expected in filing and retrieval from Washington State.


Update:  The Washington Secretary of State closed at 12:00 pm today.

Weather Related Closures

Weather in the Midwest and East Coast is resulting in early closures today, January 29th.  These jurisdictions include New Jersey, Washington D.C. (Federal Offices) and Pennsylvania.  In addition, the State of Illinois has already announced their closure for Wednesday, January 30th.  We will continue to post more information as it is available.  Please contact a Unisearch Service Representative if you have any questions about a particular jurisdiction in this part of the country.


January 30th - The States of Indiana and Wisconsin have announced that State offices will be closed today due to inclement weather and dangerous temperatures.

California Corporate & LLC Administrative Dissolution

Effective January 1, 2019, domestic business corporations and LLCs in California will be subject to administrative dissolution or administrative cancellation if the entity's powers, rights, and privileges are, and have been, suspended by the Franchise Tax Board for a period of not less than 60 continuous months.

Entities will be dissolved after the prescribed period of suspension.  Upon dissolution, the entity would appear to no longer have the ability to file a revivor.

New Hampshire Distinguishability of Names

Effective January 1, 2019, the business entity laws in New Jersey have been revised by adding criteria for determining distinguishability of names.  The added provisions describe elements that do not constitute distinguishing factors such as plural forms of the same word, phonetic spelling of the same word and abbreviations in place of complete spelling of names, among other factors.

Customers may need to consider the additional factors relating to distinguishability of names when attempting to place a (new) name on the Secretary of State’s record.

Incorporation/Formation/Qualification/Registration/Amendment and any other filings involving registration of a (new) entity name on the Secretary of State’s records will be impacted.

Delay in 4506T Processing

Due to the government shutdown, the Internal Revenue Service (IRS) will be CLOSED which will cause a delay in any 4506T orders.  Please note that we will be able to place new orders and view the status of existing and completed orders, however, orders will not be processed until the government reopens.  In the meantime, please continue to submit your orders as we will process and queue all our customers’ orders so we are prepared to transmit to the IRS when they reopen to minimize any additional delays.

Changes to Colorado Charitable Solicitations Act Effective October 1, 2018

Message from Colorado Secretary of State:

Several significant changes in law took effect on Monday, October 1, 2018, as summarized below.

The first change you might see is a notice from our office that your registration has expired. As part of the transition from the previous schedule and content of notifications to the new notification process, the secretary of state will re-set organizations in a delinquent status to the new “expired-may not solicit” status. Organizations will have an opportunity to renew without penalty, if they renew within seven days of the second notice of expiration. Organizations affected are those that were delinquent but not yet suspended as of 12:01 AM on October 1, 2018.

 Registration statements

A charitable organization's registration is valid until the day on which the required financial report is due and may be renewed upon application to the secretary of state and payment of the registration fee and any assessed fines.

Charities will no longer be fined and suspended automatically for failure to timely renew a registration. Instead, fines will be assessed when an organization reinstates its registration and discloses that it should have been registered earlier, i.e. that it should not have allowed its registration to expire. Previously charity registrations were suspended and fines were assessed on the 61st day after the renewal deadline.

The registrations of paid solicitors and professional fundraising consultants will continue to be effective until the anniversary date of their initial registration, at which point they will expire. Like charities, paid solicitors and professional fundraising consultants will be allowed to renew without penalty if they do so within seven days of the second notice of the expired registration. Previously those registrations were suspended on the 61st day after the renewal deadline.

The registration of a paid solicitor still may be suspended for failure to timely file a solicitation campaign financial report.


A charity must report any changes of name, address, principals, corporate forms, tax status, and any other changes that materially affect the identity or business of the charity to the SOS within 30 days after the change.

 Expiration and withdrawal

A charitable organization that withdraws its registration or allows its registration to expire must, on or before the date of withdrawal or expiration, file a final financial report that includes information through the last date on which the organization solicited contributions in Colorado.

If no solicitation activity has occurred in Colorado since the fiscal year-end of the last approved financial report, you may simply allow the registration to expire.

A charity that is required to register cannot solicit contributions in Colorado or participate in a charitable sales promotion prior to reinstatement of an expired registration.


Any registrant who, after sufficient notification, fails to properly register, renew a registration, file a financial report, or file a solicitation campaign financial report by the end of the seventh day following the issuance of the final notice, is liable for a fine in an amount established by rule.

The fine for charities that fail to timely file a renewal, financial report, or an amendment to replace initial estimates with actual financial information is $60 per overdue report for charities, and $200 per overdue renewal for paid solicitors and professional fundraising consultants. A charitable organization that fails to timely renew its registration and fails to file the financial report is only subject to a single fine for the failure to renew its registration.

The fine for soliciting before registering is $300 per year for a charitable organization or $1,000 per year for paid solicitors.

If a paid solicitor fails to file a solicitation notice at least 15 days before commencing a solicitation campaign, the secretary of state shall assess a $200 fine against the paid solicitor, at the time the paid solicitor files the solicitation notice.


The secretary of state will mail two notices by first-class mail to the address of record for the charitable organization, professional fundraising consultant, or paid solicitor when an organization’s registration expires. Organization can avoid fines by renewing within 18 days of the expiration date (i.e. within seven days of the second notice). After that, the organization must reinstate its registration and pay a fine for the overdue renewal.

The secretary of state will continue to send courtesy reminders of the approaching expiration date by email to the organization’s authorized officer and, if applicable, third-party preparer.

 Registered agent no longer required

It will no longer be necessary to name a registered agent on filings required by the Colorado Charitable Solicitations Act. Beginning October 1, 2018, the secretary of state will no longer send notifications to a registered agent named on earlier filings.

However, the requirement in the Colorado Corporations and Association Act to file a Statement of Foreign Entity Authority remains, and that filing does require a registered agent (see 7-90-801(5), C.R.S.).

Oregon Business Alert

Many Oregon businesses have reported receiving questionable solicitations entitled "2018 - Annual Report Instruction Form" or “State Annual Report Renewal Notice.”  These forms, sent by two out-of-state companies, "Workplace Compliance Services" and “Filing Labor Compliance Services,” can be easily mistaken for correspondence from the State of Oregon. They are not.

Despite appearances, the questionable Annual Report Instruction Form​ was not sent by the Secretary of State Corporation Division. The address listed to return a check is in fact a mailbox at a Salem UPS store. The questionable solicitation offers to file your Annual Report for an extra $75.00 “processing fee,” which is not required by Oregon law. Don’t waste your hard-earned money!

If you would like to see if your Annual Report is due to be filed with our office, please visit​. The easiest way to register a business or file annual reports is through our online e-filing service. Additionally, we send reminders in the mail when Annual Reports are due. Included in that mailing will be the official Annual Report form for your use if you prefer to file via mail instead of online.

If you ever have questions about whether a solicitation is legitimate, please call the Corporations Division at 503-986-2200 or check our Scam Alerts page.

Official communications or forms from the Corporation Division always include the following elements:

(1) the Oregon state seal,

(2) the Corporation Division address: 255 Capitol St. NE, Suite 151 – Salem, OR 97310, and

(3) the Corporation Division phone number: 502-986-2200.

In addition, the outer envelope will specify that it is from the “Secretary of State - Corporation Division.”

Maryland Filing Rejections

As of October 18, 2018, the MD SDAT will not retain the original submission date for any filings that are rejected (even those submitted with expedited filing) for any of the following reasons:

  • the filing does not conform with the law;
  • the requested entity or trade name is not available; or
  • the wrong filing fee has been submitted.

The MD SDAT will retain the original submission date for documents rejected in error.

Unisearch Secured Party Representation Services aka Secured Party Masking

It is becoming more and more common for factors, equipment financing companies and lending firms to request a secured party search in the UCC records of your state filing office. The results obtained are a wealth of new potential client information for your competitors. Once this secured party search is conducted against your company name, your competitor can obtain the name and address of your clients and the collateral that you are holding. This information is then used to create new business for your competitor while you miss out on continued business with the client you worked so hard to get on board.

What Can You Do to Protect Your Client Information From Your Competitor?

Under Revised Article 9, UCC Section 9-502(a)(2), a financing statement must provide the name of the secured party or representative of the secured party. Through this rule there is a provision to allow a "representative" to act as secured party for your filings. This means that instead of your name being used in the Secured Party field on the UCC form, you use a name of a representative in the field to "mask" your name from any competitors.

Unisearch's Secured Party Representation Service provides just this service. It allows you to still perfect your security interest when you file a UCC-1, and at the same time limit the ability of your competitors in determining who your clients are. In addition, the service does not interfere with due diligence searches on the debtor name.

As your representative, Unisearch will promptly forward any inquiries regarding your filing to your designated contact, without disclosing to the inquiring party any information about your company or your interest in the UCC filing. You will be able to determine if the inquiry is a legitimate inquiry from the debtor, court, attorney or unit of government or if the inquiry is one from a competitor looking for marketing information.

Contact Unisearch Today

Don't let another day go by with your client list vulnerable to your competitors!  Contact Scott Vogt at, 800.722.0708 ext 116 to learn more about how Unisearch can help you protect your client information.




Columbus Day Jurisdiction Closings - October 8, 2018

All Unisearch offices will be open on Monday, October 8th.

Please note that the following jurisdictions will be observing the Columbus Day Holiday:  Federal Government, Alabama, Arizona, Connecticut, District of Columbia, Georgia, Idaho, Illinois, Indiana, Maine, Maryland, Massachusetts, Missouri, Montana, Nebraska, New Jersey, New Mexico, New York, Ohio, Pennsylvania, Rhode Island, South Dakota, Utah, Virginia, West Virginia.

Please plan accordingly.


Contact Info

Corporate Headquarters
1780 Barnes Boulevard SW
Tumwater, WA 98512-0410

PO Box 11940
Olympia, WA 98508-0708

Phone Number
+1 (360) 956-9500
+1 (800) 722-0708

Fax Numbers
+1 (360) 956-9504
+1 (800) 531-1717

Operation Hours
Daily: 8:00 am - 5:00 pm
Saturday - Sunday: Closed

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